A Facility Manager’s Guide to a Year-Round Maintenance Cleaning Plan

by | Sep 5, 2025 | B2B, Maintenance Guides

Introduction

Effective facility management is about being proactive, not reactive. The same is true for your cleaning program. A year-round maintenance cleaning plan is a strategic schedule of essential deep cleaning tasks that go beyond daily janitorial services. This approach ensures your facility remains in peak condition, extends the life of your assets, and prevents small issues from becoming large, expensive problems.

This guide provides a sample framework for a year-round plan that you can adapt for your facility in the Lloydminster area.

The Framework: Daily, Periodic, and Annual Tasks

A smart plan is built in layers. Your professional cleaning partner can help you build and execute this schedule.

Daily/Weekly Tasks (Your Janitorial Service)

This is the foundation. It includes all the tasks in your daily Scope of Work, such as restroom sanitation, trash removal, vacuuming, mopping, and disinfecting high-touch surfaces.

Quarterly Tasks (Every 3-4 Months)

These tasks address areas with heavy use and prepare your facility for the changing seasons.

  • Deep Carpet Cleaning: Hot water extraction for all high-traffic areas like hallways, lobbies, and main office spaces.
  • Detailed Upholstery Cleaning: Professional cleaning for lobby furniture and office chairs.
  • Interior Window Washing: A thorough cleaning of all interior windows and glass partitions.

Semi-Annual Tasks (Twice a Year)

These are more intensive projects, perfectly suited for a spring clean and a fall preparation.

  • Floor Stripping and Waxing: A full restorative strip and wax for all VCT and hard-surface flooring.
  • Exterior Window Washing: A professional cleaning of all exterior glass to remove seasonal grime.
  • Pressure Washing: Cleaning of building entrances, walkways, and loading docks to remove stains and buildup.

Annual Tasks (Once a Year)

These are the major preventative maintenance cleaning projects.

  • High-Level Dusting: A critical safety task for industrial and manufacturing facilities to remove combustible dust from rafters and ductwork.
  • HVAC/Duct Cleaning: A full cleaning of your air duct system to improve air quality and system efficiency.
  • Lighting and Fixture Cleaning: Detailed cleaning of all light fixtures to improve brightness and aesthetics.

Building Your Custom Plan

Every facility is unique. The best approach is to work with your cleaning provider to conduct a full site assessment. A true partner, as we discussed in our guide for facility managers, will help you build a customized, long-term plan that protects your facility and fits your budget.

Partner with the Lloydminster Region’s Trusted Cleaning Experts

Ready to build a strategic, year-round cleaning plan for your facility? Contact our team today to get started.